Terms and Conditions

1. Introduction

These Terms and Conditions ("Terms") govern your use of tarebase.com and the Tarebase platform ("Service"), operated by Tarebase Ltd ("Company", "we", "us", or "our"), a company registered in England and Wales (company number 17006333).

By accessing or using our Service, you agree to be bound by these Terms. If you disagree with any part of these Terms, you may not access the Service.

2. Definitions

"Service" refers to the Tarebase platform, including all AI-powered logistics finance tools, invoice auditing features, and related services.

"User" refers to any individual or entity that accesses or uses the Service.

"Data" refers to any information, documents, or files uploaded to or processed by the Service.

3. Account Registration

To access certain features of the Service, you must register for an account. You agree to:

• Provide accurate, current, and complete information during registration
• Maintain the security of your account credentials
• Accept responsibility for all activities that occur under your account
• Notify us immediately of any unauthorised access or security breach

4. Use of Service

4.1 Permitted Use

You may use the Service for lawful business purposes related to logistics finance management, invoice auditing, and related activities.

4.2 Prohibited Use

You agree not to:

• Use the Service for any unlawful purpose or in violation of any applicable laws
• Attempt to gain unauthorised access to any part of the Service
• Interfere with or disrupt the Service or servers connected to the Service
• Reverse engineer, decompile, or disassemble any part of the Service
• Use the Service to transmit malware, viruses, or other harmful code
• Resell, sublicense, or redistribute the Service without our written consent

5. AI-Powered Features

5.1 Nature of AI Services

Our Service uses artificial intelligence and machine learning to analyse documents, extract data, and provide insights. You acknowledge that:

• AI-generated outputs are provided as tools to assist decision-making, not as definitive advice
• The accuracy of AI outputs depends on the quality and completeness of input data
• You are responsible for reviewing and verifying AI-generated outputs before taking action

5.2 Continuous Improvement

We may update and improve our AI models periodically. Such updates are intended to enhance accuracy and functionality but may result in variations in outputs over time.

6. Data and Privacy

6.1 Your Data

You retain all ownership rights to the Data you upload to the Service. By uploading Data, you grant us a limited licence to process, analyse, and store your Data solely for the purpose of providing the Service.

6.2 Data Processing

We process Data in accordance with our Privacy Policy and applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

6.3 Confidentiality

We treat your Data as confidential and implement appropriate technical and organisational measures to protect it.

7. Intellectual Property

7.1 Our Intellectual Property

The Service, including its original content, features, and functionality, is owned by Tarebase Ltd and is protected by intellectual property laws. Our trademarks and trade dress may not be used without our prior written consent.

7.2 Feedback

If you provide feedback or suggestions about the Service, you grant us the right to use such feedback without restriction or compensation to you.

8. Payment Terms

8.1 Fees

Certain features of the Service may require payment of fees. Current pricing is available on our website or upon request.

8.2 Billing

Fees are billed in advance on a subscription basis. You authorise us to charge your designated payment method for all applicable fees.

8.3 Refunds

Fees are non-refundable except as required by law or as explicitly stated in a separate agreement.

9. Limitation of Liability

9.1 Service Provided "As Is"

The Service is provided on an "as is" and "as available" basis without warranties of any kind, whether express or implied.

9.2 Limitation

To the maximum extent permitted by law, Tarebase Ltd shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly.

9.3 Cap on Liability

Our total liability for any claims arising from or relating to the Service shall not exceed the amount you paid us in the twelve (12) months preceding the claim.

10. Indemnification

You agree to indemnify and hold harmless Tarebase Ltd and its officers, directors, employees, and agents from any claims, damages, losses, or expenses arising from your use of the Service or violation of these Terms.

11. Termination

11.1 Termination by You

You may terminate your account at any time by contacting us or using the account settings feature.

11.2 Termination by Us

We may suspend or terminate your access to the Service immediately, without prior notice, for conduct that we believe violates these Terms or is harmful to other users, us, or third parties.

11.3 Effect of Termination

Upon termination, your right to use the Service will cease immediately. We may retain your Data for a reasonable period in accordance with our data retention policies.

12. Changes to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes by posting the updated Terms on our website or by other means. Your continued use of the Service after such changes constitutes acceptance of the modified Terms.

13. Governing Law

These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.

14. Contact Us

If you have questions about these Terms, please contact us at: